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Zoom & Office
Zoom For Class Assignment Video
- UF students, faculty, and staff can update their contact information or subscription preferences at https://one.uf.edu/.
- UF Health staff can learn how to update their contact information and subscription preferences at http://go.ufl.edu/editufalertshands.
- Learn more about UF Alert, including FAQs at http://ufalert.ufl.edu/.
- Download the GatorSafe app on your mobile device at http://go.ufl.edu/gatorsafe.
- Learn more about the UF Office of Victim Services at https://police.ufl.edu/about/divisions/office-of-victim-services/
Non-Emergency Contact Numbers:
- UF Police Department: 352-392-1111 (UF Alert-Gainesville)
- UF Health Shands Hospital Contact Center: 352-265-0111 (UF Alert-Shands)
- UF Office of Victim Services: 352-392-5648 (Monday-Friday, 8-00am–500pm) or 352-392-1111 (after-hours) -
IT News
ALL-IT Email: Jan. 21, 2025
This email is sent to everyone with the UF_N_ALL_IT_WORKERS security role. Please read and share relevant content with the faculty, students, and staff you support.
Changes to M365 Default Sharing Settings Begin Tuesday, Feb. 4
In order to improve the security of files and links shared from Microsoft 365 products, including OneDrive, SharePoint, Outlook, and Teams, UFIT is implementing new measures that will take effect on Tuesday, Feb. 4.
More information about the new default sharing settings is available at https://cloud.it.ufl.edu/m365-default-sharing/. The UFIT Help Desk is prepared to help users who need assistance updating the sharing permissions on their links. Users may contact the Help Desk at 352-392-HELP/4357 or visit our team at 132 Hub.
New Incident Response Training Encouraged for IT Staff
UF’s IT workers are often the first to notice when something is wrong with a computer or network and often serve as the first responders when faced with cybersecurity incidents. This new training teaches how to recognize, evaluate, and report cybersecurity incidents, as well as how to protect and support the incident response process when a cybersecurity incident occurs. The online training is critical for IT workers and only takes approx. 20 minutes. Complete the training here.
New IT Governance Webpage Now Live
A new webpage detailing the governance and organizational structure of information technology at UF is now live: https://it.ufl.edu/about-ufit/organization/one-uf-it-governance/
Tuesday, April 1 – plaza.ufl.edu to be Discontinued
Due to the implementation of new digital compliance requirements, UFIT is no longer able to support web hosting services through plaza.ufl.edu. On Tuesday, April 1, 2025, plaza.ufl.edu will be turned off and no longer accessible through FTP or the web. Account owners will soon be notified of the upcoming service change and advised to contact their college or department’s webmaster for support relocating official university business. The UFIT Help Desk is prepared to help account owners with UF’s cloud storage and collaboration services.
New Videos: Fast Path Solutions & UFIT Help Desk
UFIT published two new videos this month with helpful information about IT services for faculty, students, and staff.
Fast Path Solutions: https://www.youtube.com/watch?v=YxBEJbEeo9g&t=25s
UFIT Help Desk: https://www.youtube.com/watch?v=orzXs5d46Q4&t=41s -
Lenel Card Readers
I need to make all occupants of McCarty Hall A, B, C, and D aware of an ongoing UF Physical Security project that will change after-hours access to these four buildings. Work has begun on the ground floor of McCarty Hall B and D to install both card readers and surveillance cameras and the new after-hour access will come online soon.
UF Physical Security administers the Lenel electronic access control system. Once installed and activated, electronic access control will be accomplished through the use of the Gator1 ID Card (either physical or electronic card), along with card readers installed near ground floor McCarty Hall entry doors. This security system will provide controlled access for faculty, staff, students, and support personnel. This system will also provide a record of who gains access through the use of the UF Gator1 ID card and allows for people to have access granted or removed easily.
Important points to know and act on soon:
- Lenel card readers are only being installed at entry doors on the ground floor of all four McCarty Halls. This is due to budget limitations with this type of security system. If needed, key access can still be accomplished by going to exterior doors on upper floors.
- Exterior doors in all McCarty Halls will be unlocked during the same timeframe as currently scheduled (typically 5:00 am–11:00 pm). The Lenel card reader system is for after-hours (e.g., weekends and university holidays) access.
- Key access to all interior doors will not be impacted by this project.
- Whoever is tasked with the management of Lenel card reader access in a unit across the McCarty Hall complex will need to sign up for training here: https://security.businessaffairs.ufl.edu/resources/training-resources-2/ . UF Physical Security is recommending that there be two persons per unit (e.g., FRE, AGY, Mission Offices) trained as that will provide for continuity if one person is away or departs from UF/IFAS. These Lenel managers within UF/IFAS will be the ones to get Gator1 ID numbers in the system for after-hour access and update as needed with department/unit additions and departures.
- More about Lenel card access and use can be learned by going to these two sites:
- Getting mobile credentials downloaded to one’s phone is a good idea and can be accomplished by going to the following link: Mobile Credential Download . Note that only newer Gator1 ID cards have the ability to provide access via the card readers. I have been told that Gator1 ID cards issued within the last year (having a blue stripe across the front of the card) work with the card readers being installed.
Feel free to reach out to me and/or Ronnie Cooper in IFAS-FPO with questions, concerns, etc. We continue to engage with UF Physical Security staff in an effort to make this entry access project go as well as it can.
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Changes to M365 Default Sharing Settings and Linking in Canvas
UF Information Technology (UFIT) is implementing new measures that will take effect on Tuesday, Feb. 4, to improve the security of files and links shared from Microsoft 365 products, including OneDrive, SharePoint, Outlook, and Teams.
Due to these changes, course instructors may need to make updates to their Canvas course content. If your course content includes links created in OneDrive that provide access to files hosted within OneDrive, the links will no longer work after the service update. However, access to files shared through Canvas’ Office365 LTI will not be affected.
Course instructors who created links to share content from their OneDrive accounts should remove the link and reshare the content via the Office365 plug-in inside Canvas.
The Office365 Canvas plug-in can be found in the Rich Content Editor by clicking on the “plug” icon. If Microsoft Office doesn’t show in the dropdown menu, select “View All” to find it.
Video Tutorial on using the M365 Canvas Plugin
More information about the new default sharing settings is available at https://cloud.it.ufl.edu/m365-default-sharing/. If you need assistance updating your course content or using available Canvas Learning Tools, please contact the e-Learning Support team by submitting a ticket to learning-support@ufl.edu or scheduling a one-on-one appointment via go.ufl.edu/CanvasHelp.